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How to maintain safety via mass emergency notifications


How to maintain safety via mass emergency notifications
How to maintain safety via mass emergency notifications

Do you remember the old couple who survived a tornado in Nashville in 2020 thanks to an emergency notification?* This incident once again proved the high impact of emergency notifications on public safety.


However, the emergency does not always have to be a tornado. There are various types of emergencies in different environments, such as fire, gas leakage, flood, medical emergencies, lockdowns, terror, maintenance, broken tools, etc.


In this blog post, we will discuss the importance of emergency notifications in minimizing danger and ensuring the safety of those in the environment. We will also provide some compelling message examples that you can use to keep your team or customers informed and safe during emergencies.


1. Send security protocols and resources via mass text messages

Being prepared is vital to minimizing the impact of any potential danger.** Do you have protocols and resources in place for emergencies? Great! The most important thing is effectively sharing these resources with your target audience.


Mass text messaging is great for this! Send the links to your protocols and resources to your audience's mobile phones via mass text messages! With an open rate of 98%, most text messages are read within three seconds of being received. This means that by sending mass messages, you can quickly and directly share your emergency protocols and resources with your target audience.


Here are a few emergency message examples to send security protocols and resources:

"Stay safe and be prepared! 🚨🚨🚨 We've updated our emergency protocol and resources for you. Click the link to access them now: [insert link] - [business/organization name]"
"In case of an emergency, every second counts. That's why we've made our protocol and resources accessible via text message. Click to view them now: [insert link] - [business/organization name]"
"We care about your safety and want you to be prepared for any situation. Access our emergency protocol and resources by clicking the link sent to your phone. Stay safe out there! - [business/organization name]"

2. Warn via emergency notifications

Do you have a plan in place to quickly alert your team in case of weather emergencies or maintenance issues? Don't waste precious time and energy scrambling to notify everyone individually. Use mass messaging to send out urgent updates and keep everyone informed and motivated. For instance:

"URGENT: Due to snowstorms in the area, the office will be closed on Monday. All employees should work from home and stay safe. [business/organization name]"
"IMPORTANT: The elevators in our building will be out of service for maintenance on Wednesday. Please plan accordingly and use the stairs. [business/organization name]"
"EMERGENCY ALERT: A fire drill is scheduled for tomorrow at 10 am. Please evacuate the building and meet at the designated area. [business/organization name]"

3. Send action plans during an emergency

In times of emergency, it is crucial to maintain calm and ensure that everyone knows what actions must be taken. A fast and efficient way to achieve this is by using mass text messages.


By sending mass messages, you can remind your audience of your emergency action plans, evacuation routes/maps, and important do's and don'ts. This can prevent panic and confusion, ultimately saving time and effort. Here are a few emergency message examples:

"EMERGENCY ALERT: Please evacuate the building immediately. Follow the emergency exit signs and proceed to the designated assembly area. Do not use the elevators. Stay calm and move quickly."
"IMPORTANT: Due to the current situation, we advise all employees to work remotely until further notice. Please check your email for more information and instructions."
"URGENT: A gas leak has been detected in the building. Evacuate immediately and do not use any electrical devices or turn on/off any switches. Call 911 once you are outside."

Need emergency notification software?

Look no further than Pony Express HQ! Our easy-to-use software lets you easily send evacuation routes, safety guidelines, and other crucial mass emergency notifications to your team or customers.

This article explains 3 ways to manage safety via mass emergency notifications using Pony Express HQ. These tips will help you keep your employees/members/customers informed and safe in emergencies.


⁉️ Additionally, it's important to note that there are certain situations where our platform may not be appropriate for emergency messaging. For more information, please check out our article "Can I use Pony Express HQ SMS messaging for emergency purposes?"


Got a question? Leave a comment below.



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